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Minutes of the regular meeting of the City Commission held Monday, August 14, 2006, at 7:00 p.m., in the City Commission Room.
Mayor Bradley Kilmer called the meeting to order and the Pledge of Allegiance was recited.
Commissioners Present: Mayor Bradley Kilmer and Vice Mayor Spycher; Commissioners Holton, Joslin, Moreno and Tilmann
Commissioners Absent: Commissioner Bissell
Others Present: City Manager Grinzinger, City Clerk Flynn and City Attorney Romashko
Public Input on Agenda Items:
1. Darlene Coffell, 1 W. Mosher St., asked questions regarding the demolition of the Borden smoke stack and building.
Additions to Agenda:
Commissioner Joslin asked that the City Manager lead candidate contract discussion be added to the agenda. The Mayor added it as item #18.
Received the following petitions and communications:
1. Moved by Commissioner Holton and supported by Commissioner Tilmann to approve the application from Central Michigan University for Fireworks Display Permit for August 31, 2006. Motion unanimously adopted.
2. Moved by Vice Mayor Spycher and supported by Commissioner Moreno to appoint Mayor Bradley Kilmer as City Delegate for the Michigan Municipal League’s Annual Meeting on September 28. Motion unanimously adopted.
3. Resignation of Parks and Recreation Commission member Donna Hiner.
4. Letter of appreciation to PEAK program for donations to Isabella Community Soup Kitchen.
5. Planning Commission Minutes (July)
6. Street Department and Motor Pool (June)
7. Wastewater Treatment Plant (July)
8. Water Department (July)
Commissioner Joslin asked that item nos. 11a and 15 be removed from the consent calendar.
Commissioner Holton asked that item #17 be removed from the consent calendar.
Moved by Commissioner Holton and supported by Commissioner Tilmann to approve the following items on the Consent Calendar as amended:
1. Approve the minutes of the regular meeting held July 24, 2006 and the special meeting held July 31, 2006. Motion unanimously adopted.
2. Bid from J. Ranck Electric, Inc. of Mt. Pleasant, Michigan, in the amount of $153,798.75, for construction of airport apron and taxiway as well as the MAC and FAA grant offer in the amount of $195,223.
Motion unanimously adopted.
A public hearing was held on the proposed 425 Agreement with Charter Township of Union. There were no comments heard or communications received. Mayor Bradley Kilmer closed the public hearing.
Moved by Commissioner Holton and supported by Vice Mayor Spycher to approve the 425 Agreement with Charter Township of Union and authorize the Mayor and City Clerk to execute the 425 agreement as written. Motion unanimously adopted.
Moved by Commissioner Moreno and supported by Commissioner Holton to accept the bid from H & M Demolition of Holland, Michigan, in the amount of $58,500 for demolition projects at the Borden project. Motion unanimously adopted.
Moved by Vice Mayor Spycher and supported by Commissioner Joslin to approve an agreement between the City and Central Michigan University which establishes a payment plan for a water bill for Robinson Hall and authorize the Mayor and City Clerk to execute the agreement. Motion unanimously adopted.
Moved by Commissioner Holton and supported by Commissioner Moreno to set a public hearing for September 25, 2006 at 7:00 p.m. on the proposed Comprehensive Master Plan. Motion unanimously adopted.
Vice Mayor Spycher thanked the Planning Commission for three (3) years of hard work.
Mayor Bradley Kilmer thanked City Manager Grinzinger for her efforts in securing new land use maps.
Moved by Commissioner Joslin and supported by Commissioner Tilmann to set a public hearing for August 28, 2006 at 7:00 p.m. on CME’s request for two Industrial Facilities Exemption Certificates. Motion unanimously adopted.
Moved by Vice Mayor Spycher and supported by Commissioner Holton to request the Planning Commission amend its by-laws to include an appointment to the Zoning Board of Appeals. Motion unanimously adopted.
Actions taken on associated agreements to the Borden Building Purchase Agreement approved on July 31, 2006:
a. Moved by Commissioner Tilmann and supported by Commissioner Moreno to review and accept the construction draw proposal as presented.
AYES: Commissioners Bradley Kilmer, Holton, Moreno and Spycher
NAYS: Commissioner Joslin
ABSENT: Commissioner Bissell
Motion carried.
b. Moved by Commissioner Tilmann and supported by Commissioner Moreno to approve the terms and conditions of the Development Agreement for Parcel B and authorize the Mayor and Clerk to execute the appropriate document after its review and approval by Mr. Martineau. Motion unanimously adopted.
c. Moved by Commissioner Tilmann and supported by Commissioner Moreno to approve the “form and content” of the Master Deed as conveyed in the draft document and authorize the staff and Attorney Martineau to finalize it before it is recorded with the Register of Deeds. Motion unanimously adopted.
d. Contract for Furniture, Fixtures and Equipment. No action taken.
Moved by Commissioner Holton and supported by Commissioner Tilmann to approve Payrolls dated August 11, 2006, check numbers 056400-056641, and warrants dated August 3, 2006, check numbers 053559- 053722 all totaling $1,203,290.82. Motion unanimously adopted.
Moved by Commissioner Holton and supported by Commissioner Tilmann to enter into contract negotiations for City Manager. Mayor explained to Commission the information to be reviewed and parties involved in the negotiations. Motion unanimously adopted.
Announcements on City-related Issues and Concerns:
1. Commissioner Tilmann asked that when the City takes action on a state or federal issue it provide an explanation to the public regarding the pros and cons of the action and why the City Commission took such action.
2. Commissioner Tilmann reminded Commissioners of Isabella County Council of Government picnic to be held August 16, 2006 at 6:00 p.m. at Coldwater Lake pavilion.
3. Commissioners Joslin and Tilmann suggested a work session to be scheduled to bring the public up to speed on the Borden project.
4. Mayor Bradley Kilmer explained to the public that J.E. Johnson will make a profit from the West Broadway Revitalization Project.
5. Mayor Bradley Kilmer thanked Donna Hiner for her service to the City and Parks and Recreation Commission.
6. Mayor Bradley Kilmer complimented the Morning Sun and Department of Public Safety for the “Ask The Officers” column in the paper.
7. Mayor Bradley Kilmer congratulated Kathie Grinzinger on her appointment as City Manager and offered full support of the Commission.
Public Comment on Agenda and Non-Agenda Items:
1. Bob Bucholtz, 1037 S. Fancher, spoke on rediscovering our bond to community.
City Commission recessed at 8:22 p.m.
A work session was held. City Manager Grinzinger and staff informed the Commission of history and process of Industrial Facility Exemptions on tax abatement policies.
The Commission’s consensus was to refer this to the property committee for direction and policy issues.
Moved by Commissioner Holton and supported by Commissioner Tilmann that the meeting adjourn at 9:03 p.m. Motion unanimously adopted.
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Cynthia Bradley Kilmer, Mayor Robert J. Flynn, City Clerk